Meeting Agenda for Thursday, 12 Jul 07, 12:15 PM
at the Tudek Park Pavilion, Herman Drive in Ferguson Township

I.         CALL TO ORDER and ROLL CALL:

              • Ms. Cindy Solic, Chair   Patton Twp.         • Ms. Sue Mascolo, Vice-chair       Ferguson Twp.

              • Dr. Ken Mawritz, Sec.    SCASD               • Mr. Roy Harpster, Treas.              Harris Twp.

              • Ms. Kathy Matason         College Twp.       • Ms. Donna Conway            State College Borough

                                           • Craig Humphrey, Borough Council Liaison (non-voting)

II.       COMMENTS FROM THE PUBLIC for any item not on the agenda (up to 5 min./person)

III.      APPROVAL OF MINUTES (from June)                (Attachment # 1)        (Action)

IV.      ACTION ON VOUCHERS  (from June)                (Attachment # 2)        (Action)

V.        COMMITTEE REPORTS

            • COG Ad Hoc Regional Park Committee: Mr. Woodhead

The committee did not meet. They will be meeting next Thursday (19 Jul 07).

            • Millbrook Marsh Nature Center Advisory Committee: Ms. Matason

The committee held a Planning Meeting with HP Architects on 20 Jun 07. Their next meeting is scheduled for next Wed. (18 Jul 07).

            • Member & Municipal Committee Updates:

                            College Twp.                     Ferguson Twp.                   Patton Twp.

                            State College Borough       Harris Twp.                        SCASD

VI.      STAFF REPORTS

            • Activity Report: June 2007                                      (Attachment # 3)

            • Pool Operational Updates:   Welch Pool boiler, Park Forest surge tank

                                                            Welch Pool leak(s):    (Attachment # 4)

            • Summer Staff Roster - FYI                                      (Attachment # 5)

• 2008 Budget Process: The Program Plan has been published for review by the COG Finance Committee. Once approved, it will be distributed to the Board

            • Supervisor Highlights:

                            Mr. Hall                             Ms. Lee                              Ms. Hetrick

                            Mr. Todd Roth                   Ms. Lindenbaum                Mr. Greg Roth

VII.     COMMUNICATIONS            None

VIII.   OLD BUSINESS

• WELCH POOL RENEWAL

MASTER SITE PLAN SCHEDULE: In June the Authority approved service contracts with HP Architects and Counsilman-Hunsaker Associates to develop the Welch Pool Master Site Plan within the approved project budget. That action was contigent upon PA DCNR approval, which has since been granted (by phone). Written confirmation will be provided, but we may proceed. Accordingly, the attached schedule has been prepared for Authority review and comment.

                                                                               Schedule         (Attachment # 6)

                                                            Community Meeting Flyer     (Attachment # 7)

• PARK FOREST POOL RENEWAL: During June the consultants also submitted a joint proposal for architectural & engineering services for the construction project. That proposal was forwarded to PA DCNR on 16 Jun 07. A phone call recently verified that the proposal has not yet been reviewed, so the Authority is not able to act until that approval or comment.

            • 2006 AUDIT REPORT

The CY 2006 Audit Report was distributed at the June meeting, along with a supplemental letter from the audit firm. The Authority is asked to comment and then officially acknowledge receipt of the report. (Action)

IX.      NEW BUSINESS

            • SportsLog Software Replacement: “THE ACTIVE NETWORK”

During 2006, the agency offered 769 recreation programs and special events, processed 892 pavilion reservations, and tracked 29,655 customer transactions totaling $672,067. In an effort to provide on-line registration and reservations directly by customers, it will be necessary to replace the current SportsLog software used since 1991. In 2004 the Authority approved an agreement to switch to the (developing) SportsLog “eTrak+” service. Unfortunately, the eTrak+ service quality has not warranted the transition. After reviewing on-line services currently offered by other vendors, staff recommends the motion listed below by the Authority. As with the e-Trak+ proposal, the costs associated with the service are funded by a Customer Service Fee based upon a percentage of revenue collected (except staff training costs invoiced on an hourly basis). More info is available in the attached packet and at www.ActiveCommunities.com.

“That staff be authorized to subscribe per The Active Network proposal and to schedule and implement a transition from SportsLog to the “The Active Network” service by Centre Region Parks & Recreation.”

                                                                                    (Attachment # 8 - Packet)       (Action)

• REGIONAL MAINTENANCE REQUESTS FOR 2008

In order to provide for annual budget development, the deadline to request regional maintenance services for new or expanded municipal parks is 30 Jun.

            For 2008, one request has been submitted by Patton Township for two park areas:

                        1.         Expanded facilities at Circleville Park to 23 acres total

                        2.         Ambleside Park (new) at 161 Ambleside Court with 7.14 acres

Park plans will be available at the meeting for review. If approved by the Board, CRPR would be responsible for 786 acres at 51 sites. Currently the agency operates 771 acres at 50 sites.

            The following motion may be considered:

“That CRPR be authorized to provide park and program services as requested by Patton Township to the expanded Circleville Park and to the new Ambleside Park in 2008 pending:

                        • completion of the current construction projects,

                        • official acceptance of the facilities by agency staff,

                        • that the facilities are open for public uses, and

                        • COG approval of the appropriate budget to provide those services in 2008.”

Note: Harris Township initially indicated that a 4-5 acre park (including “open space” areas) may be complete and ready at Liberty Hill during 2008. However, the developer has not provided a park construction schedule to the Township, so this consideration must wait until mid-2008 (for 2009 maintenance).

X.        ADJOURNMENT                                                                                        (Action)

NEXT REGULAR MEETING: Thu., 9 Aug 07, 12:15PM at the COG Building Forum Room