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CENTRE REGION PARKS & RECREATION BOARD /
CENTRE REGIONAL RECREATION AUTHORITY
Meeting Agenda for Thursday, 14 Feb 08, 12:15 PM
at the Centre Region COG Building, Forum Room
The 2008 Board photo will be taken if all members are present.
I. CALL TO ORDER and ROLL CALL:
• Ms. Sue Mascolo, Chair Ferguson Twp. • Mr. Roy Harpster, Vice-Chair Harris Twp.
• Ms. Kathy Matason, Sec. College Twp. • Ms. Donna Conway, Treas. State College Borough
• Dr. Donna M. Ricketts SCASD • Mr. Chris Hurley Patton Twp.
II. COMMENTS FROM THE PUBLIC for any item not on the agenda (up to 5 min./person)
III. APPROVAL OF MINUTES from the January meeting (Attachment # 1) (Action)
IV. ACTION ON VOUCHERS from January (Attachment # 2) (Action)
V. COMMITTEE REPORTS
• COG Ad Hoc Regional Park Committee: Roy Harpster & Ron Woodhead
- The committee met on Thu 17 Jan 08
- Dan Klees and Cliff Warner were elected Chair and Vice-Chair, respectively.
- For 2008, the group will continue to meet on the 3rd Thursday of each month at 12:15 PM in the COG
Bldg. Forum Room.
- At their February meeting, the committee will review the 7 proposals submitted by firms to prepare
a Master Site Plan for the Oak Hall parklands and consider a selection process. The committee
has asked the entire CRPR Board to assist them on the “Project Study Committee” to oversee
the Master Site Plan process. A summary of the proposals submitted are attached. (Attachment # 3)
- For 2008, the committee confirmed the following list of items to be considered (not listed by
priority):
• Develop and maintain a "History" of the regional park process (for the website).
• Complete the Master Site Plan process for the Oak Hall parklands (including consulting firm selection
and the plan development).
• Prepare a recommendation regarding 2009+ municipal contributions for Regional Parks. The
development of the 2009 Budget Proposal begins this summer.
• Assist with the development and review of a COG-wide Capital Improvement Plan - as related to the
pool renewals, the regional park initiatives and the COG Equipment Storage suggestion.
• Assist in reviewing a draft Joint Funding Agreement for financing the renewal of the two pools.
• Work with the Authority as the construction phases for each pool move forward.
• Work with Harris Township as they develop a proposal to assure the continued operation of the Hess
Softball Field Complex beyond 2008.
• Coordinate with the Authority as the Millbrook Marsh Nature Center Capital Campaign moves into the
Construction Phase.
• Monitor progress by the YMCA / Visitor's Bureau on the indoor sports facility
• Millbrook Marsh Nature Center Advisory Committee: Kathy Matason & Molly Hetrick
- The committee met on Wed 16 Jan 08.
- Dr. Rick Marboe and Jennifer Shuey were elected Chair & Vice-Chair, respectively.
- Their February meeting will be a Retreat format to focus on future efforts from 3-5 PM on Wed. 20
Feb 08 at the Centre Furnace Mansion. All members of the Authority have been invited and
are encouraged to attend.
• Member & Municipal Committee Updates:
College Twp. Ferguson Twp. Patton Twp.
State College Borough Harris Twp. SCASD
VI. STAFF REPORTS
• Activity Report: January (Attachment # 4)
• 2007 Annual Program Report: Mr. Woodhead (Attachment # 5)
• The Fund Balance Report as of 1 Jan 08 (Attachment # 6)
• CBICC Award: As announced earlier, the Board/Authority has been selected as one of three “Quality of Life”
Award Finalists. Ms. Mascolo, Mr. Harpster and Mr. Woodhead plan to attend the Th 21 Feb 08 dinner
where the selected awardee will announced.
• Other pending grants or award applications:
- State Capital Grant for the Nature Center (seeking release by Gov. Rendell)
- PA Conservation Corp Grant Application (extend for the 7th consecutive year)
- PA Fish & Boat Commission to assist in funding a new “Flyfishing for Bass” Youth Camp at the nature
center
- PA Center for Local Government Excellence (for the cooperation related to the nature center)
• As in prior years, staff is requesting that the Authority approve Saturday, 31 May 08 (w/ no rain date) as a
“CRPR FREE SWIM DAY” at both community pools. (Action)
• Updates on:
- January program registrations & reservations on Active.Net: Diane Ishler
- Summer Camp Registrations (that opened on 1 Feb 08): Beth Lee & Molly Hetrick
- 2008 Sportfield Reservation Process (Implementation): Jeff Hall
A special sign at each sportfield site (17 sites) will indicate:
- The Reservation System notice & CRPR contact information
- That permit holders reserve priority use as scheduled
- Do not play if there is standing water on the field
- Alcoholic beverages are prohibited.
• Encouraging Internet access by our customers: Mr. Woodhead
Discuss and act on a recommended schedule to incorporate Internet registrations with the phone,
drop-off, fax, mail and counter-service registration schedule for the Summer Leisure Guide (on Sun 6
Apr 08) - in the interest of providing “equal access” to CRPR programs. Staff is recommending a
policy that ALL forms of registration open immediately upon the publication of the Leisure
Guide (on paper and on the website), but that Internet registrations, when authorized by
staff, be limited to a maximum of 50% of the capacity of each program. This recommendation
is offered with the provision that staff may recommend revisions as we “learn the terrain” of the
processes.(Attachment # 7) (Action)
• Supervisor Highlights:
Mr. Hall Ms. Lee Ms. Hetrick
Mr. Todd Roth Mr. Greg Roth Ms. Lindenbaum (absent)
VII. COMMUNICATIONS - none
VIII. ACTION & INFORMATION ITEMS
A. POOL RENEWAL FUNDING STRATEGY
1. The COG General Forum and the five participating municipalities are moving forward on the
financing package for the two pool projects. A Finance Consultant and a Bond Counsel have
been appointed by the COG General Forum. The proposed 20-year financing will total $7.9
million:
• Park Forest - Up to $3.2 million (less $350,00 grant) = $2.85 m
• Welch - Up to $5.4 million (less $350,000 grant to be requested) = $5.05 m
The projected annual repayment will be approximately $604,000 (pending the final interest
rate per a competitive bid process to be coordinated by Concord Public Finance Inc.). Joint
municipal meetings are planned for the 25 Feb 08 COG General Forum where each body will
act on their respective joint financing documents.
2. In response to two requests, the Residency of 2007 Season Pass Purchasers has been
manually compiled by staff and distributed to the Municipal Managers. This report will be
reviewed by Mr. Woodhead.(Attachment # 8)
3. It is necessary for the Authority to act on a Resolution which authorizes extending the corporate life
of the body for another 50 years. The current 50-year life will expire in 2020 (from 1970),
which is not long enough for the 20-year financing or for the recently-extended lease for
Millbrook Marsh Nature Center. Following Authority action and if renewed by the five
participating municipalities (at the meetings on 25 Feb 08), the new term will be 2008 -
2058.(Documents from Solicitor available at meeting) (Action)
B. PARK FOREST POOL RENEWAL (CONSTRUCTION): Mr. Woodhead
Consultants Alan Popovich and Todd Smith will update the Board on the status of this project,
working toward a Construction Start Date of 4 Aug 08. Following that update, we will proceed with
several actions.
1. The Consultants will discuss (1) the planned “Green Initiatives” and (2) the range of bid alternates
that will be included in the bids to provide cost flexibility.
2. Parking Agreement: Discuss the proposed agreement and seek authorization to present the
proposed draft agreement and plans to SCASD. (Attachment # 9) as distributed earlier (Action)
The discussion with SCASD will be coordinated with the Welch Pool topics.
3. Review project plans, schedule & actions:
• Today, the Authority is asked to authorize submitting the plans to PA DCNR for their required review / comment
(Action)
• On 13 Mar 08, it is expected that the Authority will be asked to:
Authorize (1) submitting the plans to Centre Region Code Administration, then (2)
advertise for bids for the project in April, pending any necessary revisions by those
agencies.
If so authorized, it is expected that bids will be publicly opened on
30 Apr 08 and presented to the Authority (and participating municipalities) in May.
4. Timber Removal Process: Update by Mr. Greg Roth, Parks Supervisor
C. WELCH POOL RENEWAL - MASTER SITE PLAN (MSP):
Review the General Issues: Mr. Woodhead
▪ Concept Option #3 was approved by each municipality with a $5.4m budget (max.)
▪ Incorporate Borough Zoning
▪ Explore Site Layout / Access / Shared Parking options and the necessary agreement w/ SCASD -
then work towards the site layout options.
▪ Finalize Access & Shared Parking Agreement (with related costs)
▪ Presentation / consensus by the municipalities & the community
▪ Submit DCNR Grant Application (by 25 Apr 08 w/ Authority resolution and other Letters of Support)
▪ Continue and complete the Master Site Plan for Welch Pool
Discuss the Proposed Schedule Details: Mr. Woodhead
Target Construction Start: 3 Aug 09
1. CRRA - Today, the Consultants will present several shared parking/access options for review by the
Authority. Following that discussion, the Authority is asked to establish and endorse the
priority selection and authorize staff to initiate discussions with SCASD staff (including the PF Pool shared parking agreement).(Action)
Then staff and the Solicitor can begin to draft the Welch Pool Shared Parking Agreement
2. Meet w/ SCASD for review / comments, seek grant support letter, discuss draft Welch Parking
Agreement.
(For that meeting, the consultants will furnish cost info so we can propose cost sharing of the
selected access / shared parking plan) 18 Feb 08
3. CRRA - report Welch Pool site layout options & parking option update from SCASD discussions. The
CRRA will consider a draft parking agreement. 13 Mar 08
4. COG Ad Hoc RPC - Update on layouts, parking & costs 20 Mar 08
5. COG Gen. Forum - Update on layouts, parking, costs and grant support letter
24 Mar 08
6. CRRA - Final grant items & action on grant Resolution 10 Apr 08
7. Submit Grant Application to DCNR based upon the "most likely" (but not yet official or final) layout
25 Apr 08
8. Continue work on final layout options and shared parking agreement document with presentations
to: May / June
• Project Advisory Committee / Patrons
• CRRA
• COG Ad Hoc Regional Park Comm.
• SC Borough Planning Commission
• COG General Forum
9. Select and announce a "Final Layout" plan within the budget June
10. Complete the DCNR MSP Process June / July
11. Apply for grant reimbursement from PA DCNR July / Aug
The intent is to adopt a Master Site Plan that very closely reflects what will be built.
• 2008 WORK PLAN / GOALS
The Board is asked to consider and endorse the proposed 2008 Work Plan / Goals
(Attachment # 10) (Action)
IX. ADJOURNMENT (Action)
NEXT REGULAR MEETING: Th 13 Mar 08, 12:15 PM at the COG Building
Attachments:
1. Jan. Meeting Minutes 6. 2007 Ending Fund Balance Report
2. Jan. Voucher Report 7. Program Registration Schedule
3. Oak Hall MSP Proposals 8. 2007 Season Pass Analysis
4. Jan. Activity Report 9. PF Pool Shared Parking Agreement (Draft)
5. 2007 Program Report 10. 2008 Agency Work Program / Goals
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