Sportfield Reservation Process
(Adopted by the CRPR Board on 17 Dec 07)

a.       The purpose of this process is to (1) better manage the high demand for public sportfield uses and (2) to recover some of the costs associated with sportfield maintenance across the Centre Region. This process is intended to operate similar to the Pavilion Reservation Policy - by posting an informational sign beside the selected field(s) and issuing group-event permits to requesting groups. A weekly schedule will not be posted at each field.

b.       The seasonal request procedure will remain unchanged, although this reservation fee system will only apply to sportfields available during the seasonable months:

             All recreation-related requests must be submitted to CRPR in writing by a specific date prior to their “season”:
                  WINTER (Jan-Mar): not applicable for field uses (since the sportfields are closed)
                  SPRING/SUMMER (Apr.-Aug.): March 1 application deadline
                    FALL (Sept.-Dec.): August 1 application deadline

c.       The reservation system will include only “regional-use” sportfield sites (rather than “neighborhood” fields):

d.       All other sportfield sites would be available for site-appropriate uses and permits at no charge, pending a review by CRPR staff of the activities and schedule proposed by the group.

e.       The following procedures will apply during 2008 to reserve the specific sportfields at the 17 parks listed above:

-        A “Tournament Reservation Permit” of $100 per field per day is required for sport tournaments involving the municipal parks - in lieu of the 4-hour block fees. The permit will be in addition to the provisions of the CRPR Large Group Event Policy and fee, including reimbursing CRPR for any event-related costs. Any seasonal reservation fees paid do not apply to the Tournament Reservation Permit.

-        The Reservation Permit holder must be a resident of a participating municipality*, except that the Director is authorized to waive this requirement for state-wide organizations.
(* The Borough of State College or the Townships of College, Harris, Ferguson or Patton.)

-        Each requesting organization must furnish in advance the required insurance certificates and waivers.

-        As with the pavilions, sportfield requests from State College Area School District-operated groups will be waived for Monday through Friday (daytime and evening) uses during the school year (from 14-days prior to the opening of school through the last day of school for students). The standard Reservation Fees will apply for other days. In all cases, SCASD must provide the necessary request forms so that a Reservation Permit can be issued for each sportfield use.

-        CRPR reserves the right to cancel any field event in the interest of player safety or to prevent facility damage or abuse. Please contact Jeff Hall at CRPR with regard to weather-related cancellations and rescheduling. There will be no additional charge for rescheduled events due to weather or field conditions.

The Reservation Permit reserves the facility for use by the group. It does not provide for field lining, special field preparations, bleacher relocations, pregame turf / infield grooming or any other special services. The agency reserves the right to invoice the using group if their use damages the turf due to extended play, wet soil conditions, excessive litter, etc. This process and policy may then be refined or revised by the CRPR Board as necessary.

To assist leagues and community groups with requesting permits for uses in advance, please complete and submit this Request Form (PDF format; Adobe Reader is required).